MINUTES

REGULAR MEETING

PALMER TOWNSHIP

September 14, 2020


The regular meeting of the Palmer Township Board was called to order at 7:00 p.m. at the Palmer Township Hall, with Supervisors Ganz, Demeules and Larson present. Also present was Kelly McCann, Township Clerk, Roger Johnson, Treasurer and David Meyers, Township Attorney. The meeting was opened with the Pledge of Allegiance.


Treasurer’s Report: Roger Johnson read the balances from the Treasurer's report. Roger stated that the Cares Fund currently shows a negative balance. The Cares money was deposited on September 3rd and therefore will reflect on next months ending balance. Supervisor Demeules made a motion to approve the Treasurer’s Report. Supervisor Larson seconded the motion. Motion carried unanimously.


Sheriff’s Report: Captain Bob Stangler read the Statistic report for August 2020 in Palmer Township. There were 70 calls for service compared to 77 in 2019 and 83 in 2018. There were 12 traffic stops and 3 offenses charged by citation. No burglaries, thefts or crashes with property damage/injury reported. There were 2 ATV warnings and one with citation. The DNR sent 11 letters to homeowners for no permit on water rafts. There were no DUI's, shooting or property damage reported. There were two parking warnings given. There were no further questions.


Road Maintenance/Signs: Chairman Ganz reported that ditch mowing is up to date. There was an email sent from a resident who had questions as to why the township mows the ditch. David Meyers will draft a letter and forward to Kelly for clarification as to why the ditches are mowed and she will respond to the resident with that information. Supervisor Demeules received a phone call from Marc Schneider, Sherburne County Zoning in regards to 98th Street which is a township maintained road leading to the Down Range Training Facility. As part of the IUP request it is required to notify Palmer Township that 98th Street will be used for commercial purposes if the IUP is granted. After discussion, the supervisors do not have any objections with the use of 98th Street for commercial purposes as it will not be used for large heavy trucks and/or equipment. Chairman Ganz made a motion to send comment to the county with no objections. Supervisor Larson seconded it and the motion carried.


Fire Department: Chief Ron Koren reported that the Clear Lake Fire Department had 22 calls from August 10 through September 14th. Three of those calls were for Palmer Township, all being medical. Chief Koren reported that the City of Clear Lake has turned over their Cares funding to the fire department for CoVid related expenses. He is waiting to hear back from both Clear Lake Township and Palmer Township as to if they are also able to donate Cares Funding to the Fire Department. Roger Johnson stated that if Palmer Township is able to donate extra funding and an audit shows that the Cares expenses did not meet the requirements, the donated funds will be deducted from the 2021 Palmer Township fire budget. There were no other questions for the fire department at this time. Possible donations are yet to be determined.


P.E.C: Clean-up day was held on August 29th. There were 142 loads of material accepted. We collected $2575.00 in fees and donations. Comments were very favorable about how smoothly it ran along with appreciation for holding clean-up day. We will consider not accepting appliances again next year.


Park Report: Roger Johnson spoke with the President of the Clear Lake Lions who inquired about the use of the money donated by the Lions for a possible shelter at the Palmer Park. Chairman Ganz will contact the Lions and inquire about using the donation for other high priority purposes at the park. Roger Johnson stated that the tennis courts are becoming a safety hazard as the asphalt has large cracks in the playing area. Supervisor Demeules recommended removing the nets until the courts can be fixed.


Lake Association: Supervisor Demeules reported that new officers were elected at the August annual meeting and are being trained in. TLID voted John Schnell as the new director. He also reported that the assessments went down from last year due to grants received. There were no high water events this summer.


Legal Comments: Nothing to Report


Approval of Minutes: Supervisor Demeules made a motion to approve the August minutes as written. Supervisor Larson seconded it and the motion carried.


OLD BUSINESS:

1. Boiler Update: Quotes were received from St. Cloud Refrigeration, Carlson - Stewart Refrigeration, Mike Scholtes Refrigeration and RJ Mechanical. After reviewing the quotes Supervisor Demeules made a motion to accept the lowest bid from Mike Scholtes refrigeration to replace 9 elements, 2 valves and to purge and test the system. We will look into adding a filter system at a later date. Chairman Ganz seconded the motion and the motion carried. Supervisor Larson will be the contact person for the repairs.


NEW BUSINESS:

1. Variance Request - Victor and Naomi Kimball - PID # 40-403-0316 - 4629 109th Ave. Requesting a 35' variance in setback from the OHWL of Briggs Lake and a 42' variance in setback from the ROW of 109th Ave to construct a new home. The Supervisors raised concern with the water shed as the lot itself is low and has had issues in the past during rain events. Mr. Kimball stated he will be raising the lot an additional 2 feet above the 100 year flood plan. Discussion also took place in regards to the township raising the road in the near future to eliminate water shed issues currently taking place on 109th and if this will affect where Mr. Kimball plans to build his new home. Another concern noted was the removal of trees to build the new home. Supervisor Demeules recommended replacing 2 trees to every 1 removed. Supervisor Demeules will send comment to Sherburne County noting the township concerns of the height of home for watershed issues and tree removal.


COMMENTS/QUESTIONS:

CARES Act: Palmer Township received the $62,000 from the State for the Cares Act. The township is researching automatic/touchless plumbing devices for the bathrooms at the town hall, sanitizers and sprayers. Maureen Havert asked what the money can be used for. Supervisor Demeules stated that it can be used for Township expenses such as Covid related equipment, cleaners, preventative care that was not budgeted for prior to the pandemic.


Supervisor Demeules stated he received a letter from a private citizen regarding convenance's placed on property in Palmer Township. The citizen was inquiring about enforcing the stipulations on a covenance to all the property owners included in the covenance. Supervisor Demeules would like to clarify that covenance's are not enforced by Palmer Township as we are not the entity that created the covenance. Convenance's are created either by the land owner or developer and are to be enforced by the creator.


Susie Brown would like to bring to the attention of the supervisors that a private property on Lake Julia is currently hosting dance classes in their shed. She is concerned with the safety of the children as the road is completely blocked off when parents are dropping off and picking up the kids. Chairman Ganz will look into the situation.


Charlene Langowski would also like to reiterate that people continue to park in the ROW on 114th with their personal vehicles. The Township will send reminder letters to remove their vehicles from the ROW on a permanent basis.


Supervisor Demeules made a motion to approve claims #20220-20235, plus payroll, Connexus for a total of $127,012.13. Supervisor Larson seconded it and the motion carried.


Chairman Ganz made a motion to adjourn. Supervisor Demeules seconded and motion was carried. Meeting adjourned at 8:15pm.


Kelly McCann, Palmer Township Clerk                                                                   Approved as reviewed October 12, 2020